Maintenance Management Process

Maintenance Management Process

Work flow (maintenance management process) Steps

  1. Work Identification
    • condition monitoring
    • preventive maintenance
    • process / operations
    • HSE issues
    • verbal requests
  2. Prioritization of work
  3. Approval of work
  4. Planning the work
    • Define the necessary steps to do the job (WHAT work to do, HOW it will be done, HOW LONG it will take)
    • Identify and prepare resource requirements (labour, tools and materials, technical documentation etc..)
  5. Manage backlog
  6. Scheduling the work
    • WHEN to do the work
    • WHO will do it
  7. Execute the work
  8. History Recording
    • Record work completed (actual labour, actual time spent, usage of parts, materials and tools, problems faced etc.. )
    • Update Equipment History (Maintenance type, cost etc..)
  9. Analysis for improvement
Maintenance Management Process
What is Maintenance Planning?

Planning is defining ;

  • What work to do
  • How to do it
  • How long it will take
What is Maintenance Scheduling?

Scheduling is defining ;

  • When to do the work
  • Who will do it
The Purposes of Maintenance Planning and Scheduling
  • Improve the maintenance productivity
  • Improve equipment / plant reliability
  • Prevent equipment / plant failures
  • Reduce operating costs
  • Eliminate defects in operating plant
  • Maximize production
  • Minimize waste time

Why Planning and Scheduling is Important?

Setting up and implementing proper maintenance management process, is vital in order to achieve high equipment availability and optimum reliability,  also to comply with safety and other regulations.

Effective maintenance planning and scheduling is the heart of an efficient maintenance management process.

The purpose of planning is to learn from previous experience/past/history.  Job plans are head starts based on what we have learned previously. The feedback collected from Maintenance Crew, include good ideas to implement for next time when maintenance crew works on the same equipment.  Updating the history files with these feedback ensures  "continuous improvement" for existing job plans.

The purpose of scheduling is to schedule the maximum work, safely, with the available internal resources, according to priority rules (with the highest priority work orders scheduled first) and to schedule the maximum number of PM jobs when due. As a result of this, achievement of effective and maximum utilization of own labor and so minimize the use of contract and outside resources.

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